Organize the Moving of Professional Premises

Even more than a personal move, moving offices requires careful organization. It must be effective to impact at least the commercial activity, take the time to leave nothing to chance, and involve employees so that they are comfortable with this change.
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Here are 8 Tips to Follow to Optimize the Moving of Professional Premises


[1] Anticipating the move

Moving offices is a project that needs to be thought up several months in advance. Once you have made a decision for the new site, organize the details. Plan specifications and a schedule of operations, in order to estimate the workload, plan your activities and schedule the day.
Set the right time to move, for example, the summer time when the activity is down.

[2] Compare quotes from professional movers

Once you have estimated the date of the move, contact the professionals taking into account the various options, services and insurance offered. Consider everything that needs to be moved, not just furniture, but computer equipment, or any equipment specific to your business. In any case, make sure that the company you retain has experience. Trusting novices could have a serious impact on your operations.

[3] Inform your employees

Inform your employees as soon as possible and communicate around this event so that no one is caught off guard and has the time to prepare for the move. Such a change disturbs the habits and can create anxiety and raise questions. Be prepared to answer them and do not neglect preparation at the social level.
Also, notify the relevant structures in the company: CHSCT (a committee of health, safety and conditions of work), works council ...

[4] Appoint a relocation manager

To manage all the logistical operations required, it is recommended to appoint a person responsible for the move by department or team, who will be both a coordinator and will be able to trace the difficulties or points of blockage to the operations manager or yourself .

[5] Manage red tape

To limit the impact on your business activity, quickly proceed to the change of address and redirection of the mail, the putting into service of the telephone lines and the Internet connection in your new premises.
Remember to change the address and your phone contacts, if necessary, on your documents and business cards, and notify suppliers, customers and partners without forgetting any.

[6] Make a plan

In the new premises, in order to facilitate ownership, plan a plan indicating the locations of the various services: this will facilitate the move, for example with labelling of different colours for areas or office numbers. This plan will serve as a reference for the furniture and the boxes to be placed in the right place.

[7] Clean up your old premises

Once your old premises are empty, you can arrange thorough housekeeping and proceed with the inventory of fixtures.
You can choose to house the premises with your usual cleaning staff or cleaning companies equipped with professional equipment, who are familiar with the conditions of return of a business premises and safety rules.

[8] Manage the layout of the new premises

Moving can also be an opportunity to optimize the space and design of new offices. You will be able to find more adapted or more practical equipment or more ergonomic furniture.
The relocation of business premises is no more complicated than a change of residence but requires more precise planning because it affects many people. The motto: no haste.


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